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SNOW PLAN 2015

CAM VALE Parish Council

Local Winter Maintenance Plan

 

Contents

1             Background

2             Contacts

3             Priority Areas for Access

4             Salt

5             Parish Volunteers

6             Vulnerable Residents

7             Guidance on Snow Clearing

8         Coordination

 

Annexes

A.           CVPC Snow Plan

B.           Parish Map

C.           Risk Assessment

D.           Glossary of Terms

E.           Priority Ploughing Network

F.            Weather Station Map

G.           Weather Domain Map

H.           Advice on Hand Salting

I.              DCC Winter Service Policy

 

 

 

1.  BACKGROUND

 

The experience of the recent past winters highlighted the importance of co-operation between the various agencies and the value of the Parish Councils’ roles within their communities. Cam Vale Parish Council does not have a statutory duty to prepare for and deal with snow and ice, but we are in a good position to inform the principal authorities about local needs and we will do what we can do for our communities.

 

Guidance has been published on preparing for winter events and on community resilience. This document draws from all of those in preparing The Cam Vale Parish Winter Management Plan which sets out to clarify what the community can expect from the principal authorities and what the Parish Council has put in place so we can be better prepared to help ourselves. The plan will be reviewed annually.

 

Can Vale Parish Council comprises the 4 separate Parishes of Longburton, Lillington, Leweston and Holnest. For the purposes of this snow plan, Lillington will not participate as it will be served by Lower Farm’s snow clearance efforts to enable milk tanker access.

 

2. CONTACTS

To ensure effective communication between local councils and DCC Highways a single point of contact should be established. For DCC Highways the single point of contact is the Winter Service Manager whose contact details are listed below. The local councils are advised to establish their own single point of contact during the preparation of their Local Winter Management Plan.

By Phone:                 01305 228100

By Email                    winterservice@dorsetcc.gov.uk

By Post                      DCC Highways

                                    Charminster Depot

                                    Wanchard Lane

                                    Charminster

                                    Dorchester  DT2 9RP

 

Other information can be found on DCC’s web site:   www.dorsetforyou.com/winter.

 

Snow Plan Lead Advice is Simon Gledhill

Group Manager - Parking Services

 Dorset Highways

Dorset County Council

s.t.gledhill@dorsetcc.gov.uk

http://www.dorsetforyou.com/parking

Direct dial : 01305 228141

 

 

Contact to coordinate local resources during adverse weather.

Coordinator:

Clerk:-            Mrs Carinna Vickers

            WRIGGLE house,

Church STREET

Yetminster

DT9 6LG

 

Tel:.     01935 873510

Email: Cam Vale Parish Council <camvale@dorset-aptc.gov.uk>    

 

   Contact for Daily Decision & Forecast data

The Clerk to the Parish Council (PC) will take the lead in co-ordinating local resources during adverse weather. The Clerk will receive a copy of the Daily Decision issued by DCC and liaise with other key personnel and local contacts as to any actions to be taken.

 

Co-ordinator

·         Takes a lead in co-ordinating local resources

·         Receives the Daily Decision from DCC Duty Officer via the Parish Office (1st November to 31st March).

·         Liaises with other key personnel and local contacts.

·         Makes decision on triggering the implementation of the Winter Plan.

 

   2nd Contact

Chairman:-    Cdr Nigel Williams

                        Brookmans

                        Lillington

                        Sherborne DT9 6WX

Tel.                  01935 817078               Email.  ndbkpw@aol.com

 

 

3.  PRIORITY AREAS FOR ACCESS IDENTIFIED BY THE PARISH

 

The three parishes that comprise this CVPC Snow Plan have no key facilities as such, and the Winter Maintenance Plan has been devised to ensure that all Dairy Farms within CVPC’s boundaries are able continue their daily routines during periods of snow, along with ensuring that the majority of residents are able to access the priority roads that will be dealt with by DCC.

 

Dairy Farms within the 3 parishes are:

Leweston: M Tizzard Ltd

Longburton: G Tilley

Holnest: L Gould, G Sergeant

 

 

Roads

See Parish map for the agreed route to be cleared – the roads are marked with red arrows. 

The plan is designed  to ensure that residents can access the main roads. Specifically, for Longburton residents out of the side roads to the main A352 (Sherborne/Dorchester road); the residents of Leweston have access to the Dyke Head Road and; the residents of Holnest have access eastwards to the A352 and westwards to Leigh. We will cooperate with Leigh Parish Council, working with their snow plan to clear the route on from Leigh through Bailey Ridge, through to Seven Ash Common Road to the A352. 

 

4.   SALT

 

The Parish will purchase dumpy bags of salt as and when necessary and are for use on the public highway only.

 

In addition Salt bins are located close to locations that may be particularly effected by ice, such as: steep hills; tight bends and locations where surface water commonly accumulates.  See Snow Plan at Annex A for location of Salt supplies.

 

The salt bins will be filled up by DCC as and when necessary.

The Parish Clerk or Chairman is to be contacted if additional Dumpy bags are required or the Salt bins need refilling.

 

5. PARISH VOLUNTEERS

 

Parish volunteers will be used to spread small amounts of grit in specific areas close to the location of the Salt Bins.  They will do this either by hand and shovel or for larger areas may use a trailer and shovel.  Volunteers will be tasked to spread Grit before imminent snow fall as directed by the Clerk, or if they feel there is a particular  need for a specific area to be treated. 

DCC will supply a snow plough (maintenance of which will be the responsibility of the volunteer farmers) to Clive Jesty, of Holnest , who will then be tasked to arrange snow clearance of certain roads when required. The farmers will be paid for this service at approx. £36 per hour.  No payment will be made for clearing roads not specified in the Parish Snow Plan.

 

A list of  Volunteers from each Parish is at Annex A  

 

Legal  Advice

Throughout the country people have been hesitant to clear snow because of fears of litigation if someone should slip on the treated area. This contrasts strongly with winters of a few decades ago when the community would mobilise to clear footways.

Litigation

In a recent letter sent by the Ministry of Justice it stated that “The prospect of a person who volunteers to clear snow from a pavement being successfully sued for damages by a person who subsequently slips on the cleared area and is injured are very small”.   A snow clearer does have a duty to clear with reasonable care so as not to create a new and worse risk.

 

 

DO:-

  • Follow the Parish/Council Winter Management plan
  • Move snow to a porous surface such as grass verge or garden
  • Spread salt / grit evenly and at the appropriate spread rates (see Annex 9)
  • Clear any excess salt or grit once the snow/ice has melted.

 

DO NOT:-

  • Use water to melt snow and ice, if there is a risk it will refreeze
  • Move snow to a location where it will create another risk such as another part of the pavement, road or where people are likely to walk.
  • Use excessive salt, grit or other material so as to create a new or worse risk.

 

Insurance

All volunteers will be covered by their own insurance – the PC will not be liable for any accidents associated with the work carried out by the volunteers.

 

Risk Assessment

The PC has completed a Risk Assessment (Annex C), a copy of which will be given to each volunteer who has a duty to abide by it. 

 

6.  VULNERABLE RESIDENTS

  

The Parish Councillors for each Parish will identify any vulnerable resident within      their specific parish and ensure that procedures are in place to check on their welfare during times of snow. 

 

7.  GUIDANCE ON SNOW CLEARING AND SALT SPREADING

 

Snow clearers have a duty to take reasonable care so as not create a new and possibly worse hazard, such as piling up heaps of snow, blocking drains or leaving an area in such a condition as to make slips more likely.

 

Snow is easier to clear when it is fresh than when it has been compacted and frozen. Clearers should take care not to over exert themselves when clearing snow.

 

We ask residents to respect the Parish Council’s responsibility to manage the supply of salt and to observe the guidance.

 

Pre-salting highways prior to snow aids its removal.

 

DO

·         Wear suitable clothing and footwear..

·         Make sure that salt is accessible before commencing work.

·         Clear snow as soon as possible to prevent any compaction.

·         Pay particular attention to steep slopes.

·         Move snow to porous surfaces such as verges.

·         Treat surface immediately with salt.

·         Spread salt evenly at a rate of 20g/m2 (tablespoon).

·         Do not spread salt on private areas.

·         Avoid applying salt to plants or grass.

·         Return unused salt to the bag.

 

DO NOT

·         Use salt from public bags on private paths and drives.

·         Use water to melt ice and snow if there is a risk it will refreeze.

·         Move snow to a location where it will create another hazard.

·         Block drives, paths or drains or pile snow against buildings.

·         Use excessive salt, 20g/m2 is sufficient

 

8.  COORDINATION

Once effective lines of communication have been established understanding each party’s capabilities and limitations are essential to ensure coordination of efforts. Advanced knowledge of these capabilities aid a realistic attitude to what can be achieved and will prevent disappointment and unrealistic expectations. DCC’s policy documents (see Annex I) define clearly the level of service that can be delivered.

 

DCC’s service includes

  • Bulk purchase and storage of salt
  • Filling salt bins and delivering bulk bags (where resources permit)
  • Issuing farmers with snow ploughs
  • Pre-treatment of selected roads (see Annex E &F)
  • Reactive treatment of roads when resources permit
  • Monitoring local weather forecasts
  • Issuing a daily decision based on the forecasts
  • Provide advice and training

 

The daily decision is issued by email between 1st November and 31st March. If a council wishes to receive a copy their email can be added to the distribution list. Additional training can be given to individuals to assist with interpreting the information supplied.

 

Full details of the “Snow Code” can be found at www.direct.gov.uk.

 

 

Annex A

PARISH SNOW PLAN

 

Salt Bins Location

Holnest – one

Longburton – Corner of New Cross and Dyke Head Road, Junction of Quarry Lane and Orchard Close and Kings Close.

Leweston - None

Lillington – bottom of Gordons Lane, half way up Gordons Lane, by Honeycombe Wood.

Bulk Bag Location

Parish Dumpy Bags are stored at;

Holnest – Dyers Farm (Clive Jesty)

Lillington – Higher Lillington Farm road triangle

Parish Clerk to be contacted if salt bins need refilling or more Bulk bags required – Tel: 01935 873510

Snow Ploughing

When there is a need to use a snow plough the Clerk will contact Clive Jesty, and task him to clear the route as agreed on the Parish Map. 

Areas to be Treated by Hand

New Cross, Kings Close & Bradford Lane in Longburton.

 

Over salting damages the environment and is wasteful - the spread rate for hand salting should not exceed 20g/m2 (this is about a tablespoon). Although salt can be spread with shovels care is required to ensure over- salting does not occur.

 

Before applying salt the snow must be removed, snow shovels are very effective for small areas.  During precautionary salting for frost DCC advices just 10 grams per square metre.

Areas to be treated by spreader

No spreader is currently held by anyone. If, in the future, one is procured, then the Clerk will contact the responsible person and task him to spread the areas required paying particular attention to the recommended amount of grit required (see below).  Payment for this will be £yet to be agreed by the PC  per hour. No payment will be made for gritting roads not specified in this plan.

Spread Rates

The amount of salt applied to a surface varies depending on the forecast received.

Typically.

  • 10 grams of salt is applied to each square metre of road surface as a precautionary treatment when frost, hoarfrost or icy patches are expected.
  • 15 grams per square metre is spread if widespread icy or ice following rain if forecast.
  • 20 grams per square metre is spread at the formation of widespread ice.
  • 20 grams per square metre is spread following a forecast of snow.
  • 20 grams per square metre is spread following ploughing, subsequent applications are made with 50% salt / grit mix.

  

VOLUNTEERS

    Longburton  

John Collins

Volunteer

3 New Cross

Longburton

Shovel

01963 210696

Griff Griffiths

Volunteer

22 New Cross

Longburton

Shovel

01963 210374

Steve Hussey Volunteer

4 Dene Close

Longburton

Shovel,

01963 210021

Peter Gibson

Volunteer

Lawnswood

Bradford Lane

Longburton

Shovel

01963 210951

    

    Holnest

Clive Jesty

Volunteer

Mountsylva, Hermitage Rd

Tractor, 4x4, Shovel

01963 210223

Alan Coffin

Volunteer

Seven Ash Farm, Seven Ash Common

Tractor, 4x4

01963 210493

    

    Leweston

 Ian Adams

Volunteer     

Little Burton Farm

Longburton

Shovel 4X4

01963210717

 

 

 

 

 

Annex B

Parish Map

 

 

Annex C

Risk Assessment  

                                             Risk Assessment 

CLEARING SNOW AND ICE

 

Workplace  

CAM VALE PARISH COUNCIL-Volunteers  Date of Assessment  1 Feb 15                 Due for review  1 Feb 17 

Assessment completed by:    N Williams  Parish Councillor                                   

 

 Hazard / Risk

Who is at risk?

Current Controls in Place

Slips, trips, falls (when spreading salt by hand)

 

Manual handling (Physical exertion, Back injuries, strains & sprains)

 

Spreading grit from an open trailer (falling from trailer)

Volunteers

·      Volunteers who undertake to spread grit by shovel must ensure that they have adequate equipment and clothing to carry out the work – this includes sturdy footwear with non-slip sole, gloves (be aware that gloves may be stained when handling grit) warm, waterproof  and highly visible clothing.

 

·      Always have a phone with you in case of an accident.

 

·      If you are carrying out the task alone, ensure that someone is aware of where you are working and when you are likely to return.

 

·      Ensure you are physically capable of clearing snow/spreading grit  – do not attempt to do either if you have any type of injury or feel unwell.

 

·      Work at a sensible pace and take frequent breaks.

 

·      Where possible work with another person and share the task.

 

·      Use appropriate equipment and avoid prolonged repetitive movements.

 

·      When spreading grit from a towed trailer always stop the vehicle before spreading – DO NOT spread grit whilst the trailer is moving.

 

·      Do not stand up in the trailer whilst it is in motion.

 

·      Always use appropriate moving equipment when moving the salt bags (trolley if available or on the back of a trailer – do not lift and carry heavy bags for any length of time or distance)

Signed.........NDB Willliams..........................................Cam Vale Parish Council 

Date.......01 February 2015...........Date Reviewed...01 Feb 15............................. 

 

Annex D

GLOSSARY OF TERMS

Precautionary Salting Network

There are c.4,000km of roads within Dorset and whilst it would be convenient to spread salt on all roads during adverse weather realistically we have to prioritise which road we treat. The Precautionary Salting Network is c.1,100 km of roads which meet the criteria for inclusion (see Annex E) and forms the network which is treated in advance of adverse weather. In addition to this network there is a Community Route Network which is only pre-salted when snow is forecast.

 

Priority Ploughing Network

This network is used during very serve snowfall when the resources available to DCC are not sufficient to keep all of the Precautionary Salting Network clear of snow and open to traffic. Once this network has been cleared and open to traffic then the Precautionary Salting Network is cleared.

 

Weather Stations

Currently there are 5 weather stations across the County (see Annex G), by the winter of 2013/14 their number will be increased to 9 to assist in the domain based decision making. These stations provide real time information on road surface temperatures, air temperature, dew point and precipitation.

 

Weather Domains

Dorset is divided into 5 weather domains (see Annex H) to reflect the topographical and metrological differences across the County. The decision to treat the network is based on the individual forecasts for each of these domains. You will need to know which of the domains you are in to interpret the forecast and associated decision.

 

Weather Forecast Provider

Over the last few years DCC has employed the services of the Meteo Group to provide specific daily weather forecast of road surface temperatures and conditions across the County. The contract for this service is being re-tendered at this time.

 

De-icing Road Salt

Salt is the preferred material used for treating the Precautionary Salting Network. When salt is spread on the road surface it combines with moisture on the surface or air to form a brine solution which freezes at a lower temperature than rainwater. Salt losses its effectiveness at temperatures below -8.0 degree Celsius.

 

 

 

 

 

Grit

Grit or sharp sand are used either as an alternative to salt or in combination. Grit can provide traction when spread on top of compacted snow or ice but has no melting capability.

Salt bins

Permanent roadside receptacle for the storage of salt or grit for use on the public highway, as a form of self-help. Bins are not provided by DCC but will be filled with salt or grit when resources allow.

 

Bulk Bags

One tonne bags of salt may be purchased by CVPC from DCC.

 

Spread Rates

The amount of salt applied to a surface varies depending on the forecast received.

Typically.

  • 10 grams of salt is applied to each square metre of road surface as a precautionary treatment when frost, hoarfrost or icy patches are expected.
  • 15 grams per square metre is spread if widespread icy or ice following rain if forecast.
  • 20 grams per square metre is spread at the formation of widespread ice.
  • 20 grams per square metre is spread following a forecast of snow.
  • 20 grams per square metre is spread following ploughing, subsequent applications are made with 50% salt / grit mix.

DCC recommends a spread rate of approximately 20 grams of salt or grit per square metre for hand salting. Although salt can be spread with shovels care is required to ensure over- salting does not occur. Push along devices can be used to cover large areas quickly with an even spread and less waste.

  • Before applying salt the snow must be removed, snow shovels are very effective for small areas.
  • Plough attachments and gritting units are available for quad bikes and small grounds maintenance machines and these are suitable for larger areas.

 

Precautionary / Reactive Treatments.

As the name suggests precautionary treatments take place before the predicted event to allow time for the salt to turn into brine. Reactive treatments such as snow ploughing can only take place once snow has accumulated.

 

Farmers Snow Ploughs

Firstly DCC will engage farmers / contractors directly to clear specific routes such as the precautionary salting network, priority ploughing network, community routes and other roads designated by the Highways Manager as conditions dictate.

The second part of the scheme will be instigated through the parish councils whereby they will arrange snow clearance of certain roads via volunteers. DCC will supply a plough as part of this scheme but will not carry out any maintenance, this will be the responsibility of the parish / volunteers.

 

 

 

Annex Ei 

Precautionary Salting Network (Red), Community Routes (Blue)

 

 


 

For much greater detail click on the link:

 

http://mapping.dorsetforyou.com/traveldorset/severe-weather/gritting

 

 

 

 

 

 

 

 

 

 

Annex E ii.

CVPC Community Route and salt bin placement (red)

 

 

 

 

CRITERIA FOR INCLUSION IN DCC PRECAUTIONARY SALTING NETWORK

 

Precautionary Network – Carriageways

The precautionary salting network for carriageways consists of the Treated Network and satisfy one of more of the following criteria.

 

  • District Distributors (A and B class roads)
  • Important bus routes i.e. daily weekday service with a frequency of at least one bus per hour
  • Access roads leading to large industrial establishments as defined by the Highway Network Manager.
  • Access road to large educational establishments.
  • Access roads to transport interchanges, emergency service depots.

 

Annex F

Priority Ploughing Network.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


A zoomable map can be found on DCC’s web site: www.dorsetforyou.com/winter

 

 

Annex G

Weather Station map

 

Weather Station

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Annex H

Weather Domain Map

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Annex I

DCC’s Winter Service policy

 

A full copy of DCC’s Winter Service Policy can be found on DCC’s web site:-

www.dorsetforyou.com.

 

DCC undertakes to do the following during adverse weather.

 

  • Prepare an annual service plan approved by the cabinet member, which defines policy and practice.
  • Monitor the daily forecast provided by our weather forecast provider between October and April and take appropriate actions. Issue a Daily Decision by email to all interested parties.
  • Treat c.1,100km of the county road network as part of the precautionary salting network.
  • Purchase and store at our 5 depots c.12,000 tonnes of de-icing road salt.
  • Liaise with the Governments “Salt Cell” and actively participate in Mutual aid with adjacent Highway Authorities.
  • Maintain a fleet of gritters and plough attachments between October and April.
  • Fill road side salt bins prior to October each year.
  • Deliver bulk bags of salt to parishes and towns when purchased by CVPC.
  • Fund contractors to help us clear agreed local roads.

 

DCC does not undertake any of the following.

 

  • To hand treat footways / cycleways / precincts as a precautionary operation.
  • Treat private, 3rd party or non highway land.
  • Refill salt bins or bulk bags when salt / grit supplies are critical.
  • Fund farmers or contractors to clear additional roads over and above the agreed local roads without prior approval.